Software Asset Manager (Senior Public Service Administrator, Opt. 3)

Position Overview

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Software Asset Manager for the DoIT, in managing, planning, and implementing the entire lifecycle of software assets from procurement to retirement and develops and manages the software asset management (SAM) policy and implementation process. In this role, you will manage, plan, and implement software asset portfolios to optimize cost and identifies opportunities for cost savings through rightsizing and eliminating unused software. In addition, you will serve as a full line supervisor in assigning and reviewing work, providing guidance and training to assigned staff, and counselling staff regarding work performance. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carry over year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Subject to management approval, serves as the Software Asset Manager for the Department of Innovation & Technology (DoIT), performing highly responsible and sensitive policy making functions and management of the Software Asset Management (SAM) program, including the consolidation of statewide software licensing and asset tracking activities, supporting over 75,000 unique software products and entitlements, including servicing client agencies.
• Directs, plans, develops, and administers complex and highly technical statewide software asset portfolios to optimize cost and identify opportunities for cost savings through rightsizing and eliminating unused software.
• Manages, plans, and implements training and awareness of statewide software asset management policies and procedures and educates staff on software licensing policies and best practices.
• Serves as full line supervisor.
• Keeps abreast of new developments in the Information Technology field by continuing education through online training platforms, meetings, training sessions, seminars, and conferences to increase familiarity with and remain current on products, vendors, techniques, and procedures.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with coursework in management information systems, information technology, computer science, or a directly related Information Technology field.
• Requires prior experience equivalent to four (4) years of progressively responsible administrative experience in a public or private business Information Technology organization.
• Requires three (3) years of professional experience supervising a team of Information Technology professionals in a large and highly complex public or private IT organization.

Preferred Qualifications

• Four (4) years of professional experience designing, developing, or implementing enterprise-wide policies and procedures for software asset management or a similar program, including alignment with regulatory or audit requirements.
• Four (4) years of professional experience working with software asset management (SAM) tools to track licenses, monitor usage, generate compliance reports, support audits, or inform software lifecycle decisions.
• Four (4) years of professional experience utilizing advanced data analysis and reporting tools to monitor software usage, drive compliance reporting, or support informed decision-making.
• Four (4) years of professional experience interpreting, negotiating, and managing complex software licensing agreements with major vendors such as Microsoft, or Adobe, including identify compliance risk or optimizing licensing terms for cost efficiency and strategic value.
• Three (3) years of professional experience coordinating internal or external software licensing audits, including preparing comprehensive audit documentation, managing responses to audit inquiries and findings, and overseeing remediation and corrective actions to maintain compliance with licensing terms or internal operational procedures.
• Three (3) years of professional experience planning, developing, and delivering training programs or change management initiatives related to software asset management or a similar program.
• Ability to analyze complex administrative and technical challenges, identify root causes, and implement strategic result-driven solutions that enhance operational efficiency and organization effectiveness.
• Ability to develop and maintain cooperative working relationships with staff, managers, executives, vendors, and external stakeholders, fostering collaboration in resolving sensitive administrative issues and supporting subordinate team members or project staff.
• Demonstrated verbal and written communication skills to present administrative and technical information clearly and precisely to diverse stakeholders including executives, managers, staff, vendors, subordinate staff, and external/internal auditors.

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

• Requires the ability to verify identity and requires employment authorization to accept permanent full-time position with the State of Illinois.
• Requires the ability to pass a position specific, agency required background check and requires self-disclosure of criminal history.
• Requires the ability to travel in the performance of duties.
• Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
• Requires the ability to work overtime including scheduled, unscheduled, short notice, evening, weekends, and holidays.
• Requires the ability to attend seminars, conferences, and training to remain current on methods, tools, ideologies, or other industry related topics relevant to job duties.
• Requires the ability to lift and carry objects or equipment weighing up to 10 pounds. This is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
• Requires adherence to the revolving door restrictions outlined in 5 ILCS 430/5-45. Consequently, employees should be aware that in the event of receiving a non-State employment offer during state employment or within one year immediately following the termination of State employment, they are required to inform the Office of the Executive Inspector General for the Agencies (OEIG) of the Illinois Governor before accepting such non-State employment. Failure to notify the OEIG may result in the imposition of a fine.
• Requires compliance with the provisions outlined in section 4A-101 of the Illinois Governmental Ethics Act, necessitating the occupant of this position to file of a Statement of Economic Interest. Pursuant to the Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.), specific state officials and employees are required to annually submit Statements of Economic Interest to the Office of the Secretary of State, which will be accessible to the public for examination and copying. Employees subject to this requirement must also file a Supplemental Statement of Economic Interest with the Executive Ethics Commission, as specified in Executive Order 15-09. Failure to submit these statements in a timely manner may result in fines and penalties.
• The conditions of employment listed are incorporated and/or related to any duties included in the position description.