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Special Assistant to the Bureau Chief (MOA I)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Apr 23, 2025
Location: 

Springfield, IL, US, 62704

Job Requisition ID:  46627

Job Requisition ID: 46627 

Start date: 4/23/25
Closing Date: 05/07/2025
​Agency: Department of Healthcare and Family Services
Class Title: MANAGEMENT OPERATIONS ANALYST I - 25541 

BPIS: 07789
Skill Option: None 
Bilingual Option: None
Salary: Anticipated starting salary range $6,100-$8,100/based on experience
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Managerial (Management Bill) Exclusion from RC062 Collective Bargaining Coverage

 

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

 

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

 Position overview: 

 

The Illinois Department of Healthcare and Family Services, Division of Finance, Bureau of Budget and Cash Management is seeking to hire a Special Assistant to the Bureau Chief to provide technical assistance in developing and updating projection methodologies to monitor, forecast, and control current year expenditure components for the Department's Budgeting and Cash Management programs. This position performs in-depth research and analysis of issues relating to the Department's budget and the fiscal impact of economic and law changes, compiles data and coordinates progress reports to project anticipated federal matching revenue available to determine total available funding, and reviews, tests, and interprets rate changes, administrative rules, and policies/procedures for the Department’s budget. This position will also develop and update documentation for the Governor's Office of Management and Budget (GOMB), the General Assembly, and public inquiries regarding the defense of the Department’s budget.

HFS values employees with different backgrounds, life experiences, and talents.

 

Employees receive a robust benefit package including:

  • Monday-Friday work schedule
  • Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
  • Health, Life, Vision, and Dental Insurance
  • Pension Plan
  • Paid Parental Leave
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
  • Employees earn (12) paid Sick Days annually.
  • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
  • Employees earn (3) paid Personal Days annually.
  • (13-14) paid holidays annually (based on start date)

 

If you are seeking a new opportunity, and this position appeals to you, please apply today!

 

At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.

 

HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion.  We welcome and value employees with different backgrounds, life experiences, and talents.  It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement.  In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.

Essential Functions

  • Under general supervision, serves as the Special Assistant to the Bureau Chief for the Illinois Department of Healthcare and Family Services, Division of Finance, Bureau of Budget and Cash Management by providing technical assistance in developing and updating projection methodologies to monitor, forecast, and control current year expenditure components for the Department’s Budgeting and Cash Management programs
  • Performs in-depth research and analysis of issues relating to the Department’s budget and the fiscal impact of economic and law changes
  • Compiles data and coordinates progress reports to project anticipated federal matching revenue available to determine total available funding
  • Reviews, tests, and interprets rate changes, administrative rules, and policies/procedures for the Department’s budget
  • Develops and updates documentation for the Governor’s Office Management and Budget, the General Assembly, and public inquiries regarding the defense of the Department’s budget
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, supplemented by a master’s degree in business or public administration with coursework in areas such as economic theory, accounting and finance, organizational theory, and operations research
  • Requires one (1) year of progressively responsible professional experience in management operations analysis or the completion of an approved training program

Preferred Qualifications

  • One (1) year of experience with a data warehouse and creating ad hoc queries utilizing Bi-Query and/or SQL Assistant
  • One (1) year of experience with relational databases, including understanding data coding, analysis of large amounts of data, and data quality
  • One (1) year of experience with technical budgetary reports for an organization
  • One (1) year of experience in state government or private or public organization dealing with a large fiscal system
  • One (1) year of experience working with the principles of governmental accounting, program budgeting, and statistics
  • One (1) year of experience drafting and preparing professional correspondence, reports, and documents
  • One (1) year of experience utilizing Microsoft Access, Excel, Word, Outlook, Adobe or similar publishing software PowerPoint or similar presentation software, and Internet research

Conditions of Employment

  • Requires completion of a background check and self-disclosure of criminal history
  • Requires the ability to utilize and maintain state issued equipment such as a laptop
  • Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This includes the ability to work evenings and weekends
    • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

Work Hours:  Monday - Friday 8:30 a.m. - 5:00 p.m. 
Work Location: 201 South Grand Ave E Springfield, IL 62704-3803 
Email: HFS.DOFApps@illinois.gov
Posting Group: Leadership & Management

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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