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Special Projects Coordinator for Federal Finance (PSA, Opt. 2)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students.  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Oct 2, 2025
Location: 

Springfield, IL, US, 62704

Job Requisition ID:  50564

Job Requisition ID: 50564 

Start Date: 10/2/25
Closing Date: 10/17/2025
​Agency: Department of Healthcare and Family Services
Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015 

BPIS: 11502
Skill Option: Fiscal Management/Accounting/Budget/ Internal Audit/Insurance/Financial 
Bilingual Option: None
Salary: Anticipated starting salary range $9000-$11000/based on experience
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Managerial Exclusion from RC063 Collective Bargaining Coverage


A resume is highly encouraged to evaluate your qualifications and skills as part of your application.  Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Position overview: 

The Illinois Department of Healthcare and Family Services (HFS), Division of Finance, Bureau of Federal Finance is seeking to hire a Special Projects Coordinator for Federal Finance to coordinate Bureau operations relating to HFS’ programs, philosophies, and objectives for the Illinois Medical Assistance and Child Support Enforcement programs. This position will review changes to financial legislation, federal laws and regulations, State statutes and administrative rules, regulations, and guidelines, and analyze potential impact on Bureau operations; serve as the Bureau’s reference and training resource for federal financial reporting and claiming Federal Financial Participation; develop and update presentation material to inform internal and external stakeholders on the Bureau’s role in the Department’s processes for reporting costs, claiming Federal Financial Participation, and drawing in federal revenue; and plan and direct special studies relating to claiming Federal Financial Participation.

The ideal candidate will possess an aptitude for organizing, planning, and methodically assessing problems, evaluating alternatives, proposing solutions, and creating tools to improve bureau operations, staff engagement, and knowledge sharing.

 

HFS values employees with different backgrounds, life experiences, and talents.

 

Employees receive a robust benefit package including:

  • Monday-Friday work schedule
  • Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
  • Health, Life, Vision, and Dental Insurance
  • Pension Plan
  • Paid Parental Leave
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
  • Employees earn (12) paid Sick Days annually.
  • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
  • Employees earn (3) paid Personal Days annually.
  • (13-14) paid holidays annually (based on start date)

 

If you are seeking a new opportunity, and this position appeals to you, please apply today!

 

At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.

 

HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion.  We welcome and value employees with different backgrounds, life experiences, and talents.  It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement.  In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.

Essential Functions

  • Subject to management approval, serves as the Special Projects Coordinator for the Department of Healthcare and Family Services (HFS), Division of Finance, Bureau of Federal Finance by coordinating the Bureau operations relating to HFS’ programs, philosophies, and objectives for the Illinois Medical Assistance and Child Support Enforcement programs
  • Reviews changes to financial legislation, federal laws and regulations, State statutes and administrative rules, regulations, and guidelines, and analyzes potential impact on Bureau operations
  • Serves as the Bureau’s reference and training resource for federal financial reporting and claiming Federal Financial Participation
  • Develops and updates presentation material to inform internal and external stakeholders on the Bureau’s role in the Department’s processes for reporting costs, claiming Federal Financial Participation, and drawing in federal revenue.
  • Plans and directs special studies relating to claiming Federal Financial Participation
  • Reviews and responds to inquiries from other areas within the Department to ensure information is provided accurately and timely
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years college
  • Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in the fields of fiscal management, accounting, budgeting, internal auditing, insurance and/or finance.

Preferred Qualifications

  • Two (2) years of experience working with state and federal policy as it relates to claiming federal reimbursements for a state’s Medicaid Program
  • Two (2) years of experience reviewing financial legislation, federal laws and regulations, and/or State statutes and administrative rules and regulations for potential impact to a program
  • Three (3) years of experience developing and delivering improvements and/or updates to a major federal program to maintain compliance
  • Three (3) years of experience coordinating and presenting complex information to leadership and executive staff
  • Three (3) years of experience analyzing business processes and writing/revising standard operating procedures
  • Three (3) years of experience utilizing Microsoft SharePoint for document organization, collaboration, and data sharing

Conditions of Employment

  • Requires completion of a background check and self-disclosure of criminal history
  • Requires the ability to utilize and maintain state issued equipment such as a laptop
  • Requires the ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to job duties
  • Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This includes the ability to work evenings and weekends
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

Work Hours:  Monday - Friday 8:30 a.m. - 5:00 p.m. 
Work Location: 201 South Grand Ave E Springfield, IL 62704-3803 
Email: HFS.DOFApps@illinois.gov
Posting Group: Leadership & Management

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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