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Staff Assistant (Administrative Assistant II) - Springfield

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 24, 2023
Location: 

Springfield, IL, US, 62701-1411

Job Requisition ID:  21381

Agency:  Department of Children and Family Services 
Closing Date/Time:  02/07/2023 
Salary:  Anticipated Starting Salary: $5,688 - $6,563/month 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  Confidential Exclusion 028 

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

Requisition ID #21381

Position Summary

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Staff Assistant.  Under administrative direction, this position will conduct a variety of special projects and provide leadership and coordination with other Employee Services managers regarding special projects and new initiatives.  The position will provide assistance to the Deputy Director in managing and providing statewide oversight of employment functions within assigned divisions.  Additionally, the position will act on behalf of the Deputy Director in interactions with the Director’s Office, other Executive Staff, and various external entities, such as CMS, the Governor’s Office, etc., and will attend meetings as a representative of the Deputy Director.  This position provides a great opportunity for an organized, detail-oriented person who is interested in playing a key role in the operations of the DCFS Office of Employee Services.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong leadership skills.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

 

Job Responsibilities

1. Serves as Staff Assistant for the Deputy Director of Employee Services

2. Provides assistance to the Deputy Director in managing and providing statewide oversight of employment functions within assigned areas

3. Acts on behalf of the Deputy Director in interactions with the Director’s Office, other Executive Staff, and various external entities, such as CMS, the Governor’s Office, etc.

4. Manages, reviews, tracks, and seeks approval from appropriate staff regarding requests for temporary employees

5. Serves as timekeeper

6. Verifies the validity of driver’s licenses for potential employees whose licenses were not issued by the State of Illinois

7. Manages the distribution of the Deputy Director’s incoming mail

8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration

2. Requires two years of professional experience in a public or private organization

Preferred Qualifications

1. 3 years of professional experience in a human resources area of a public or business organization

2. 3 years of professional experience as an administrative assistant in a public or business organization

3. Completion of a bachelor’s degree in business administration, a business-related field, or human resource management

4. 3 years of professional experience serving in a liaison capacity for a public or business organization

Conditions of Employment

1. Requires the ability to pass a background check

2. Requires ability to travel

About the Agency

DCFS is deeply committed to the welfare and protection of children.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.  The Office of Employee Services works in a supportive capacity by managing human resources functions to enable front line workers to fulfill the Department’s mission of providing services for children and youth. 

Work Hours:  Monday - Friday 8:30 AM - 5:00 PM 
Work Location: 406 E Monroe St Springfield, IL 62701-1411 
Agency Contact:  samantha.j.haynes@illinois.gov (for questions only)
Job Family: Clerical and Administrative Support 

PIN #: 07-1555

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

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