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Substance Use Prevention & Recovery Statewide Expenditure Control Program Coordinator (Executive II)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Mar 15, 2023

Springfield, IL, US, 62703-2925

Job Requisition ID:  23959

Agency :  Department of Human Services 

Opening Date: 3/16/23
Closing Date/Time: 03/29/2023
Salary:   Anticipated Salary: $5,536 - $8,279 per month.  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC062  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. 


While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in eligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.


Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number 10-40-23959

Position Overview

The Division of Substance Use Prevention and Recovery is seeking to hire a program analyst performing statewide complex duties related to expenditure, service monitoring and contract processing of Division of Substance Use Prevention and Recovery (SUPR), planning and funding issues related to over 200 department funded entities on a statewide basis. This position uses various data analysis techniques to create, collect and adapt data to process reports and contracting documents.  Additionally, this position will track providers spending and recommend contract obligation adjustments.  Also, the position will be required to coordinate with internal and external entities such as:  Grant funded provider-agency staff, DHS Fiscal Services, and the Office of Contract Administration (OCA).

Job Responsibilities

  1. Serves as program analyst performing statewide complex duties related to expenditure, service monitoring and contract processing of Division of Substance Use Prevention and Recovery (SUPR), planning and funding issues related to over 200 department funded entities on a statewide basis.
  2. Utilizes electronic accounting and grant making systems to respond to state, departmental, and other requests for information such as requests from internal and external auditors for fiscal information.
  3. Reviews and researches billing regarding claims submitted through the court of claims process against the State founded upon any contract entered the Division of SUPR.
  4. Directs the monitoring and tracking of Division of Substance Use Prevention and Recovery funding, processed as contact-obligations, including grant funding awarded to provider agencies statewide.
  5. Process employees travel vouchers, Staff Training Reimbursement requests, payments for Community Service Providers, and other vendor payments.
  6. As a technical resource and training expert, provides technical assistance, and answers technical questions regarding timely billing for expense and expenditure-based grant programs service reporting.
  7. Performs other duties as requested or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
  2. Requires two (2) years of responsible administrative experience in a public or business organization.


Specialized Skills:

  1. Of the two (2) years of administrative experience, requires two (2) years of experience working with fiscal internal controls, budget analysis, and/or electronic accounting/grant making systems such as, CSA, CSFA, State of Illinois Indirect Cost Rate Proposal System, SAP or Remedy.

Preferred Qualifications

  1. Two (2) years of professional experience working with fiscal internal controls and budget analysis including: tracking budget utilization, initiating funding adjustments, and maintaining spending plans.
  2. Three (3) years of professional experience working with Microsoft Office Suite.
  3. Two (2) years of professional experience working with grant making systems, such as Community Service Agreement (CSA) Tracking System, Catalogue of State Financial Assistance (CSFA), State of Illinois Indirect Cost Rate Proposal System, Consolidated Accounting Reporting System (CARS), Systems Applications and Products (SAP) and Remedy.
  4. Two (2) years of professional accounting, business, or public administration duties preparing special reports, and using various data analysis techniques to create, collect and adapt data to process reports and contracting documents.
  5. Two (2) years of professional experience speaking with and presenting ideas and concepts to large audiences and senior leaders/managers of a public or private organization and grantees.
  6. A master’s degree in accounting, business, or public administration.

Work Hours:  8:30am - 5:00pm Monday-Friday  
Work Location: 600 E Ash St Springfield, IL 62703-2925  

Division of Substance Use Prevention and Recovery

Bureau of Business and Fiscal Operations
Agency Contact:

Job Family:  Administration/Management; Social Services  


About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.


This position DOES contain “Specialized Skills” (as that term is used in CBAs).


As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
* Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 10 Weeks Paid Maternity/Paternity Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link:



Revolving Door:

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position.  As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: