Support Services Coordinator (Administrative Assistant 1)

Position Overview

Under general direction of the Sexually Transmitted Infection (STI) Section Chief, carries out administrative responsibilities and provides administrative support. Oversees administrative procedures relative to contracts, vouchers, personnel transactions, disease reporting from healthcare providers and laboratories; distribution of STI antibiotics, educational materials and supplies; preparation and submission of federal grant applications; monitors expenditures and budget documents. Serves as working supervisor.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Oversees all procedures related to administering and tracking federal and general revenue STI funds, grants and contractors.
• Provides support to the Section Chief and Assistant Section Chief.
• Serves as working supervisor.
• Serves as the STI Section representative on planning committees related to the HIV/STI Conference and various other trainings provided by the Program.
• Coordinates the distribution of medications, technical information and educational training materials to local health departments and other medical providers.
• Distributes STI lab results to local health department surveillance units to ensure treatment and timely reporting of cases into electronic disease and case reporting systems.
• Functions as Section timekeeper.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional training program.

Preferred Qualifications

• One (1) year experience planning and organizing statewide conferences and training programs.
• One (1) year experience working with and collecting confidential information.
• One (1) year experience using Microsoft Office, including Word, Access and Excel or other word processing and data management systems.
• One (1) year experience using planning software.
• One (1) year experience communicating, both written and verbal, with health care professionals.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.