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TECHNICAL MANAGER V - TRAFFIC RECORDS COORDINATOR - IPR#45051

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jun 3, 2021
Location: 

Springfield, IL, US, 62764-0001

Job Requisition ID:  4025

Agency:  Department of Transportation 
Closing Date/Time:  06/17/2021 
Salary:   $6,145 - $10,210 Monthly 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  NR916 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

HOW TO APPLY:

Technical Applications PM1080 (rev 3/8/21) must be received by the Bureau of Personnel Management, Room 113, 2300 South Dirksen Parkway, Springfield, IL  62764 (Fax# 217/557-3134) or emailed to DOT.CO.BPM.EmploymentApplications@Illinois.gov by the closing date listed above.  Please visit https://idot.illinois.gov/about-idot/employment-opportunities/employment/index to download the Technical Application PM1080.

Please indicate IPR#45051 on the Technical Application PM1080.

Agency Mission Statement

The Illinois Department of Transportation is seeking to hire Traffic Records Coordinator.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. 

Employees enjoy excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; tuition reimbursement; flexible schedules; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Job Responsibilities

One of the primary purposes of this position is to integrate data and coordinate and improve the timeliness, accuracy, completeness, consistency, and accessibility of several large state level traffic safety related databases in the department’s Bureau of Safety Programs and Engineering (BSPE).  Other primary purposes are to manage all traffic records projects and aid in the development of the Highway Safety Plan.  The objective of this position is to provide data that will help reduce human and economic cost of motor vehicle crashes.  Work is performed within the established guidelines of federal and state traffic records pertaining to the information system portion of the Strategic Highway Safety Plan (SHSP). 

This position reports to the Evaluation Manager.  There are no subordinates reporting to this position.
This position works in an environment where s/he oversees and coordinates traffic crash data at the national, state, and regional levels and directs the development of committees, task forces, and work groups to address issues regarding traffic records.  The incumbent tracks and reports traffic related data activities to federal and state agencies and coordinates data sharing and reporting between several state agencies and other partners who maintain various aspects of crash data such as injuries and citations.  In order to accomplish this s/he works with all levels of departmental management and federal and state agencies such as the Federal Highway Administration (FHWA), National Highway Traffic Safety Administration (NHTSA), Illinois Department of Public Health (IDPH), Illinois Secretary of State (ISOS), Illinois State Police (ISP), Illinois Administrative Office of Courts (IAOC), and local agencies.  S/He participates in NHTSA training workshops and networks with federal, state, local, and university transportation groups and individuals to become familiar with issues that impact traffic records.  This position oversees traffic records related grants and creates and evaluates performance measures, aids in the development of the annual Highway Safety Plan and NHTSA annual report, creates the annual report of traffic records, and conducts the traffic records assessment as designed by the NHTSA.  S/He also manages activities with the Illinois Traffic Records Coordinating Committee (ITRCC) which oversees traffic records and traffic safety related data activities.  This position utilizes Microsoft Office applications including Word, Excel, and PowerPoint to accomplish tasks.

 

(Job Responsibilities continued)

Typical problems include determining federal funding needs, requesting the amounts from the NHTSA, and formulating recommendations for meeting those needs with available funds. This position must effectively communicate with all levels of traffic records management including grant applicants, stakeholders, and data users.  The incumbent must also resolve issues regarding data-sharing agreements and data quality such as timeliness, accuracy, completeness, uniformity, accessibility, and data integration.  The greatest challenge to this position is providing overall traffic records management and monitoring available traffic records funds to enhance high quality traffic safety related data for the BSPE.  Another challenge to this position is ensuring that all reimbursement functions are performed efficiently and in accordance with federal and state requirements.  
The incumbent personally manages the statewide traffic records assessment which is prepared every five years in conjunction with a NHTSA assessment team.  S/He develops the Traffic Records Strategic Plan based on the NHTSA’s traffic records assessment and monitors traffic record data to ensure the state of Illinois meets the objectives of the Illinois SHSP for its highway safety data improvement systems.  This position develops requests for proposal and designs merit review criteria for traffic records grant programs, solicits grant applications from traffic records agencies, organizes the application review process, and recommends projects to the ITRCC for selection and funding projects.  These are all based on the results of the most recent NHTSA traffic records assessment recommendations.  The incumbent monitors grant activity through periodic reporting while evaluating its effectiveness in achieving objectives in the time frame established for projects.  S/He develops and recommends program policies and procedures to address issues for grantees that are not meeting expectations and in order to enhance NHTSA grant funding compliance and prepares reports regarding grant activity.  
The incumbent is given broad latitude to accomplish responsibilities and refers matters of a non-routine nature to the Evaluation Manager with recommendations for resolution.  Work is performed within established guidelines of federal and state traffic records pertaining to the information system portion of the SHSP.  S/He is constrained by applicable departmental, state, and federal policies, practices, and guidelines.  

(Job Responsibilities continued)

The incumbent maintains internal contacts with all offices within the department.  S/He is in contact with the FHWA, NHTSA, and with the other state traffic records system agencies such as the ISOS, IDPH, ISP, and IAOC.  Additionally, s/he manages activities with the ITRCC which oversees traffic records and traffic safety related data activities.  S/He is required to frequently travel within the state and occasionally outside the state for peer exchanges, meetings, trainings, or conferences to network with federal, state, local, and university transportation groups and individuals to become familiar with the traffic records program area and issues that impact traffic records.  This travel may require overnight stays.
The effectiveness of this position is measured by the ability of the incumbent to provide direction, oversight, coordination, and support of traffic safety related databases at the state, regional, and national level.  The effectiveness of this position is also measured by the ability of the incumbent to successfully implement the Traffic Records Strategic Plan which improves data quality in terms of timeliness, accuracy, completeness, consistency, accessibility, and data integration.

Principal Accountabilities

1. Manages the statewide NHTSA’s traffic records assessment and provides direction, oversight, and coordination of traffic records through the management and coordination of state level databases.
2. Develops the Traffic Records Strategic Plan and provides required information for the department’s annual Highway Safety Plan and annual report.
3. Reviews traffic records funds to ensure fiscal accountability in accordance with NHTSA requirements and prepares an annual report of the state’s traffic records program.
4. Networks with federal, state, local, and university transportation groups and individuals to become familiar with the traffic records program area and issues that impact traffic records.

5. Manages activities with the ITRCC which oversees traffic records and traffic safety related data activities.
6. Develops requests for proposal and designs merit review criteria for traffic records grant programs, solicits grant applications from traffic records agencies, organizes the application review process, and recommends projects to the ITRCC for selection and funding projects.
7. Monitors grant activity through periodic reporting while evaluating its effectiveness in achieving objectives in the time frame established for projects.
8. Develops and recommends program policies and procedures to address issues for grantees that are not meeting expectations and in order to enhance NHTSA grant funding compliance and prepares reports regarding grant activity.
9. Works with the state traffic records system agencies to coordinate activities within the traffic records area.
10. Manages and monitors traffic records grants, reviews claims, conducts remote on-site visits, and coordinates quarterly reports and other documentation on an ongoing basis as required by state and federal guidelines.
11. Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
12. Performs other duties as assigned.

Qualifications

Position Requirements

• Education/Experience:

  • Completion of a bachelor’s degree majoring in business administration, public administration, mathematics, computer science, or information systems plus three years of experience with database management, state or federal project management, grant management, or a combination thereof, OR
  • Eleven years of experience with database management, state or federal project management, grant management, or a combination thereof

• Valid driver’s license
• Frequent in-state and occasional out-of-state travel which may include overnight stays

Position Desirables

• Strong quantitative background
• Knowledge and expertise in the management of large data amounts
• Ability to work independently, take initiative, and work on multiple projects simultaneously

• Strong oral and written communication skills
• Experience with problem solving, decision making, and leadership
• Extensive computer skills in Microsoft Office applications including Word, Excel, and PowerPoint

 

Work Hours:  8:00 AM to 4:30 PM Monday - Friday 

Work Location:  Springfield - 2300 S Dirksen Pkwy 

Office: Office of Highways Project implementation/Bureau of Safety Programs & Engineering

Agency Contact:  DOT.CO.BPM.EmploymentApplications@Illinois.gov

Job Function:  Transportation 

Collective Bargaining Agreement language applies to this requisition

We are currently transitioning our application process away from paper process to an electronic application process.  This position has not been transitioned please follow the directions below when applying to this position.

 

Please visit the IDOT website at http://www.idot.illinois.gov/about-idot/employment-opportunities/employment/index to obtain the required bid forms and application forms.