TRANSACTIONS & PROPERTY ASSISTANT DIVISION MANAGER (SPSA, Opt. 1)

Position Summary

The Department of Central Management Services Bureau of Property Management is seeking a Transactions and Property Administration Assistant Division Manager. This Division administers all leases within the CMS portfolio consisting of over 350+ leased and real estate sites located throughout Illinois. This position is tasked with assisting the Division Manager with overseeing outside agencies on Transactions and Property Administration functions and on issues associated with the Master Space Planning Standards and process in the identification of operational needs, budgetary requirement, Strategic Planning and Space Management. Position will coordinate all leasing documents and approval from necessary divisions, ensuring that all approvals are received in a timely manner and that all code and regulations are met and upheld. We invite all qualified applicants to apply and help the Bureau of Property Management continue to serve our landlords, leasing agents, and partner agencies across the State of Illinois.

Position Essential Functions

• Subject to administrative approval of the Bureau of Property Management (BoPM) Transactions & Property Division Manager, serves as the Transactions & Property Assistant Division Manager, which includes Procurement and Space Management.
• Assists the BoPM Transactions & Property Division Manager with the management of tracking approvals for the Lease Production Process.
• Implements the day-to-day and long-term strategies of the Transactions and Leasing Department.
• Assists the BoPM Transactions & Property Division Manager in the development and implementation of all policies, procedures, and guidelines for the State Transactions Management System.
• Provides oversight on data input, policies, and procedures related to the electronic procurement system.
• Serves as full line supervisor.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to four (4) years of college with coursework in General Administration, Business Marketing, Property Management, Real Estate, Procurement, or Database Management.
• Requires prior experience equivalent to four (4) years of progressively responsible administrative experience with Property Transactions such as real estate, leasing, legal, procurement, and/or space planning.
• Requires three (3) years of experience supervising a team of professional staff.

Preferred Qualifications

• Prefers three (3) years of professional experience gaining knowledge of generally accepted real estate principles, practices, and procedures including terms and conditions applicable to lease agreements. 
• Prefers three (3) years of supervisory experience of professional staff which including in office and hybrid employees.
• Prefers three (3) years of professional experience developing strategies around meeting critical deadlines including management processes, workloads, and staff engagement. 
• Prefers three (3) years of professional experience working in procurement or purchasing. 
• Prefers three (3) years of professional experience developing and implementing policies and procedures. 
• Prefers a bachelor’s degree or higher in real estate, property management, business administration or a related field.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends. This also requires the ability to work in a 24 hour ‘on call’ capacity.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires a valid driver’s license.
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Per Executive Order 2018-07, requires engagement with Business Enterprise (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force when applicable.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

Central Management Services (CMS) is the State of Illinois’ central operational support agency, the team that keeps government running smoothly behind the scenes. We provide the essential services that enable more than 80 agencies, boards, and commissions to serve the people of Illinois effectively. As the backbone of state operations, CMS delivers high‑quality, reliable, and forward‑thinking services that help government programs work efficiently and meet the needs of residents statewide.

Our vision is to be the trusted partner dedicated to the success of the State of Illinois through service, optimization, and inclusion. Our mission is to be the accessible agency that delivers essential, effective, and efficient services to State agencies and the people of Illinois. Our core values are: Trusted, Strategic, Effective, Innovative, Responsive, and Inclusive. Through strategic leadership CMS plays a vital role in strengthening the effectiveness of Illinois State government.

CMS provides a broad portfolio of statewide services through specialized bureaus such as: Administrative Hearings • African Descent-Citizens Reparations Commission • Statewide Benefits • Communication and Information • Diversity and Inclusion • Fleet Administration • Labor Relations • Operational Excellence • Statewide Personnel • Property Management • Strategic Sourcing • Surplus Equipment Control. 

CMS also operates internal service bureaus that support our agency’s own effectiveness and efficiency, including: Internal Audit • Finance and Management • Government Affairs • Human Resources • Legal Services • Strategic Transformation.

Professionals who join CMS become part of a mission‑driven organization committed to continuous improvement and public service excellence. CMS offers the opportunity to contribute to impactful statewide initiatives, collaborate with skilled and talented colleagues, shape strategic improvements across Illinois government, and support the operational foundation that allows state agencies to better serve the residents of Illinois. CMS is a place for people who want to their work to matter; where innovation, service, and inclusion are at the heart of everything we do.

State of Illinois Benefits

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of s
  tate employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx