Timekeeping Lead (HUMAN RESOURCES SPECIALIST)
Springfield, IL, US, 62702-5170
Agency: Department of Innovation and Technology
Class Title: HUMAN RESOURCES SPECIALIST - 19693
Skill Option: None
Bilingual Option: None
Posting Date: 11/08/2024
Closing Date/Time: 11/22/2024
Salary: Anticipated Starting Salary $6,339 a month; $6,339-$9,178/Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 41805
Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Timekeeping Lead for the Department performing the full range of highly responsible, complex, specialized and confidential duties relating to master timekeeping functions. In this role you will provide advice and interpretation to People Operations (PO) senior management and staff regarding timekeeping rules, regulations and policies. In addition, you will serve as a lead worker to agency timekeeping staff and provide timekeeping training. If you possess these knowledges, skills, abilities and experience, we invite you to apply for this position with DoIT!
As a State of Illinois employee, you receive a comprehensive benefits package including:
- Competitive Group Insurance benefits including health, life, dental and vision plans
- Flexible work schedules (when available and dependent upon position)
- 10 -25 days of paid vacation time annually (10 days for first year of state employment)
- 12 days of paid sick time annually which carryover year to year
- 3 paid personal business days per year
- 13-14 paid holidays per year dependent on election years
- 12 weeks of paid parental leave
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program – voluntary supplemental retirement plan
- Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Under general direction, serves as the Timekeeping Lead for the Department of Innovation & Technology (DoIT) performing the full range of highly responsible, complex, specialized and confidential duties relating to master timekeeping functions.
- Reviews and evaluates office procedures to ensure all records are processed and maintained in accordance with statutory and state regulations and policies.
- Serves as designated lead worker.
- Prepares, correspondence, memorandums, charts, graphs, and other required documentation.
- Serves as a backup for security badging functions performing confidential duties related to all security badge functions.
- Keeps abreast of new developments related to timekeeping functions by continuing education through attendance at meetings, training sessions, seminars and conferences to increase familiarity with and remain current on products, vendors, techniques and procedures.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
1. Requires knowledge, skill and mental development equivalent to four (4) years of college
2. Requires two (2) years of professional human resources experience
Specialized Skills
1. Requires two (2) years of professional experience in State of Illinois timekeeping processes or similar timekeeping processes.
2. Requires two (2) years of professional experience interpreting timekeeping rules, regulations, processes and policies to provide advice and guidance to management and staff.
3. Requires two (2) years of professional experience with timekeeping related systems such as Central Time & Attendance System (CTAS) and eTIME or similar timekeeping systems.
Preferred Qualifications
1. Two (2) years of professional experience in State of Illinois timekeeping processes or similar timekeeping processes
2. Two (2) years of professional experience interpreting timekeeping rule, regulations, processes and policies to provide advice and guidance to management and staff.
3. Two (2) years of professional experience with timekeeping related systems such as Central Time & Attendance System (CTAS) and eTIME or similar timekeeping systems.
4. Two (2) years of professional experience conducting complex analysis and resolving complex timekeeping issues to ensure compliance with personnel rules and collective bargaining agreements.
5. Two (2) years of professional experience utilizing Microsoft Office products (e.g., Word, Excel, PowerPoint) to prepare correspondence, memorandums, charts, graphs, and other documentation for management.
6. Two (2) years of professional experience compiling and preparing responses to internal and external audit requests, maintaining confidential files, and staying up to date with administrative and policy bulletins related to timekeeping procedures.
7. Two (2) years of professional experience in a lead worker role
8. One (1) year of professional experience providing timekeeping training.
9. Ability to perform confidential tasks including, but not limited to, identifying and reporting concerns related to employee security badges and maintaining confidential employee information related to timekeeping.
10. Developed verbal and written communication skills to present information to others with clarity and precision.
Conditions of Employment
NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.
1. Requires the ability to verify identity
2. Requires employment authorization to accept permanent full-time position with the State of Illinois
3. Requires the ability to pass a position specific, agency required background check
4. Requires self-disclosure of criminal history
5. Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone and any other required equipment or devices
6. Requires the ability to travel.
7. Requires the ability to work overtime including scheduled, unscheduled, short notice, evenings, weekends and holidays
8. Requires the ability to attend seminars, conferences and training to remain current on methods, tools, ideologies or other industry related topics relevant to job duties
9. Requires the ability to lift and carry equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.
The conditions of employment listed are incorporated and/or related to any duties included in the position description
Work Hours: 8:30 AM - 5:00 PM Monday -Friday
Work Location: 120 W Jefferson St Springfield, IL 62702-5170
Agency Contact: Lorna Bock
Email: Lorna.A.Bock@illinois.gov
Posting Group: Office & Administrative Support
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com