Timekeeping Lead (Human Resources Specialist)

Position Overview

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Timekeeping Lead for the Department performing the full range of highly responsible, complex, specialized and confidential duties relating to master timekeeping functions. In this role you will provide advice and interpretation to People Operations (PO) senior management and staff regarding timekeeping rules, regulations and policies. In addition, you will serve as a lead worker to agency timekeeping staff and provide timekeeping training. If you possess these knowledges, skills, abilities and experience, we invite you to apply for this position with DoIT!

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans
• Flexible work schedules (when available and dependent upon position)
• 10 -25 days of paid vacation time annually (10 days for first year of state employment)
• 12 days of paid sick time annually which carry over year to year
• 3 paid personal business days per year
• 13-14 paid holidays per year dependent on election years
• 12 weeks of paid parental leave
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Under general direction, serves as the Timekeeping Lead for the Department of Innovation & Technology (DoIT) performing the full range of highly responsible, complex, specialized and confidential duties relating to master timekeeping functions, including providing advice and interpretation to People Operations/Human Resources senior management and staff regarding timekeeping rules, regulations, and policies.
• Reviews and evaluates office procedures to ensure all records are processed and maintained in accordance with statutory and state regulations and policies, including establishing cut-off times and dates for timekeeping changes.
• Serves as designated lead worker.
• Prepares correspondence, memorandums, charts, graphs, and other required documentation and utilizes Microsoft Office products and other programs to prepare information for management.
• Keeps abreast of new developments related to timekeeping functions by continuing education through online training platforms, meetings, training sessions, seminars and conferences to increase familiarity with and remain current on products, vendors, techniques and procedures.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college.
• Requires two (2) years of professional human resources experience.

Specialized Skills

• Requires two (2) years of professional experience administering State of Illinois timekeeping processes, including ensuring compliance with State Personnel Rules and collective bargaining agreements (e.g., AFSME and Teamsters/Pro-Tech 916).
• Requires two (2) years of professional experience interpreting timekeeping rules, regulations, processes, and policies to provide advice and guidance to senior management and staff on complex or unique timekeeping issues.  
• Requires two (2) years of professional experience with timekeeping systems including Central Time & Attendance System (CTAS), and eTIME or similar timekeeping system, including entering adjustments and reconciling records.
• Requires two (2) years of professional experience providing timekeeping training, including one-on-one instruction on coding, entering, and system usage of CTAS or eTime timekeeping systems.

Preferred Qualifications

• Two (2) years of professional experience utilizing State of Illinois timekeeping processes or similar public or private timekeeping processes, including ensuring compliance with State Personnel Rules and collective bargaining agreements (e.g., AFSME and Teamsters/Pro-Tech 916) or similar.
• Two (2) years of professional experience interpreting timekeeping rules, regulations, processes, and policies to provide advice and guidance to senior management and staff on complex or unique timekeeping issues. 
• Two (2) years of professional experience with timekeeping- related systems such as Central Time & Attendance System (CTAS), eTIME, or other similar timekeeping systems, including entering adjustments, running reports and reconciling records.
• Two (2) years of professional experience providing timekeeping training, including one-on-one instruction on coding, entering, and system usage of CTAS or eTime timekeeping systems.
• Two (2) years of professional experience conducting complex analysis and resolving timekeeping issues to ensure compliance with personnel rules, collective bargaining agreements, and agency policies.
• Two (2) years of professional experience compiling and preparing responses to internal and external audit requests, maintaining confidential timekeeping files, and reviewing administrative and policy bulletins to remain current on timekeeping procedures. 
• Two (2) years of professional experience in a lead worker, supervisory, or managerial role, including assigning and reviewing of work, providing guidance and training to staff, and advising supervisors on staff performance.
• Ability to perform confidential tasks, including identifying and reporting concerns related to employee timekeeping information. Ability to analyze complex HR/timekeeping and administrative problems, evaluate potential solutions, and implement effective courses of action to resolve employee services or compliance issues.
• Demonstrated organizational and time management skills with the ability to manage multiple concurrent HR/timekeeping projects, meet mandated deadlines/early closeouts, and prioritize urgent compliance or timekeeping issues in a fast-paced environment. 
• Developed verbal and written communication skills to convey complex HR/timekeeping policies, compliance requirements, and personnel procedures clearly and effectively to diverse stakeholders including executives, managers, staff, and external auditors. 

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position. 

•    Requires the ability to verify identity.
•    Requires employment authorization to accept permanent full-time position with the State of Illinois.
•    Requires the ability to pass a position specific, agency required background check.
•    Requires self-disclosure of criminal history. 
•    Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc. 
•    Requires the ability to travel in the performance of duties.
•    Requires the ability to work overtime including scheduled, unscheduled, short notice, evenings, weekends and holidays.
•    Requires the ability to attend seminars, conferences and training to remain current on methods, tools, ideologies or other industry-related topics relevant to job duties.
•    Requires the ability to lift and carry equipment weighing up to 20 pounds.  This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. 
•    The conditions of employment listed are incorporated and/or related to any duties included in the position description.