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Vital Records System Development, Integrity and Analysis Section Chief

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 22, 2022

Springfield, IL, US, 62702-2737

Job Requisition ID:  21300

Agency: Department of Public Health

Office: Policy, Planning & Statistics
Division: Vital Records

Posting ID: 27-23-0111

Posted: 11/23/2022 - 12/8/2022

Salary: $7,916-$9,583/monthly

Job Type: Salaried Full Time

County: Sangamon

Number of Vacancies: 1

Plan/BU: Term Appointment Gubernatorial (Management Bill) 000


Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Public Health must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.


Posting Identification #:


Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.  With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to function as the Section Chief for the Vital Records System Development, Integrity and Analysis Section in the Office of Policy, Planning and Statistics, Division of Vital Records.  Performs highly responsible staff functions in administering and implementing the goals and objectives of the Birth-Related Data System & Electronic Death Certificate Unit, the Document Certification Unit, and the Adoption Registry. Serves as supervisor.

Job Responsibilities

1.  Serves as Section Chief for the Vital Records System Development, Integrity and Analysis Section in the Office of Policy, Planning and Statistics, Division of Vital Records.

  • Plans, develops and coordinates activities of the Birth-Related Data System & Electronic Death Certificate Unit, the Document Certification Unit, and the Adoption Registry in order to provide integration of data systems, data system development and network use.
  • Serves as liaison with other agencies on data integration issues and in securing necessary data products.
  • Plans and develops new and improved systems of reporting demographic and health information for use with community needs assessment and health program evaluation activities.
  • Provides direction for statistical analyses and data dissemination for needs assessment, program evaluation and for special studies or projects.


2.  Serves as full-line supervisor:

  • Assigns and reviews work
  • Provides guidance and training to assigned staff
  • Counsels staff regarding work performance
  • Reassigns staff to meet day-to-day operating needs
  • Establishes annual goals and objectives
  • Approves time off
  • Adjusts first level grievances
  • Effectively recommends and imposes discipline up to and including discharge
  • Prepares and signs performance evaluations
  • Determines and recommends staffing needs

(Job Responsibilities continued)

3.  Provides direction to the activities of the division database support staff.

  • Ensures the widespread access to the Division’s databases and accessibility of computer and software capabilities within the Division.
  • Directs changes in operational needs as necessary in order to improve access to the division database.


4.  Performs highly technical review of reports and translates findings to IDPH staff and other state agencies.

  • Promotes the active dissemination of analyses derived from databases within the agency and outside the agency.
  • Disseminates data and information directly where applicable.


5.  As Senior Management, represents the Division Chief by traveling to serve on various committees within state government and outside state government.

  • In the absence of the Division Chief and Assistant Division Chief, may have overall responsibility for the total operation of the Division of Vital Records.


6.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to completion of four years of college.
  2. Requires prior experience equivalent to four years of progressively responsible administrative experience in the development and application of project management, statistical methods and analysis of large data sets.

Preferred Qualifications

  1. Graduate degree in statistics, demography, epidemiology or related field.
  2. Three years’ experience in the development and application of project management, statistical methods and analysis of large data sets in a job related to health statistics and research.
  3. Two years’ experience planning and developing new systems of reporting demographic and health information.
  4. One year experience providing direction and guidance to staff for activities associated with databases.
  5. One year experience providing technical review of reports, disseminating data and translating findings to various entities.
  6. One year experience supervising employees, including experience in hiring, discipline, performance improvement, and performance evaluations.
  7. One year experience establishing, maintaining and improving cooperative working relationships on committees.
  8. One year of progressively responsible administrative experience with the Illinois Vital Records System (IVRS).
  9. One year experience with Vital Records programmatic services to users and the public.

Employment Conditions

  1. Requires ability to travel.

Work Hours: Monday-Friday 8:30am-5:00pm

Work Location: 925 E Ridgely Ave Springfield, IL 62702-2737

Job Family: Administration/Management


Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.


Term Appointment:
Candidates hired into a term position shall be appointed for a term of 4 years and are subject to a probationary period. The term may be renewed for successive four-year terms at the Director of the Department of Public Health’s discretion.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: