Vouchering and Administrative Vouchering Coordinator (EXECUTIVE II)
Springfield, IL, US, 62762
Agency : Department of Human Services
Class Title: EXECUTIVE II - 13852
Skill Option: None
Bilingual Option: None
Opening Date/Time: 10/04/2024
Closing Date/Time: 10/18/2024
Salary: Anticipated Salary: $6,339 - $9,178 per month ($76,068 - $110,136 per year)
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 40807
Position Overview
Under general direction, serves as Vouchering and Administrative Vouchering Coordinator in the Vouchering Unit for the Office of Fiscal Services, Department of Humans Services (DHS) in the Bureau of Expenditure Accounting. Plans, organizes, executes, controls and evaluates payment activities of programmatic costs of the Divisions within DHS and vendor payment vouchers. Prepares reports for Management review. Represents the Unit on workgroups and makes recommendations and redesigns. Serves as working supervisor.
Essential Funtions
- Serves as Vouchering and Administrative Vouchering Coordinator.
- Serves as a working supervisor.
- Plans, organizes, executes, controls, and evaluates through subordinate staff, the payment activities of travel, funeral/burial and vendor payment vouchers.
- Represents the Unit on workgroups and committees to assess the impact of new programs, initiatives, legislation, and priorities on vouchering processes; makes recommendations and redesigns.
- Prepares reports for management review to track vouchers and payment activity utilizing Crystal Reporting, Microsoft Access, Excel and Hana.
- Performs other duties as assigned or required which are reasonable within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
- Requires two (2) years of responsible administrative experience in a public or business organization.
Specialized Skills
- Of the two (2) years of responsible administrative experience, requires one (1) year of professional supervisory experience assigning work, providing guidance to subordinates, training staff, approving time off, and preparing and signing performance evaluations and one (1) year of professional experience working with the Automated Agency Accounting System or other governmental accounting system.
Preferred Qualifications
- One (1) year of professional supervisory experience assigning work, providing guidance to subordinates, training staff, approving time off, and preparing and signing performance evaluations.
- One (1) year of professional experience working with the Automated Agency Accounting System or other governmental accounting system.
- One (1) years of professional experience working in Comptroller Detail Object Coding, voucher processing and Crystal Reporting or Hana.
- One (1) years of professional experience working in Excel, Automated Agency Accounting System and SAMS.
- One (1) year of professional experience analyzing administrative problems and adopting an effective course of action for a public or private organization.
- One (1) years of professional experience utilizing the principles of public and business administration.
Work Hours: 8:30am - 5:00pm, Monday - Friday
Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762
Office of Fiscal Services
Bureau of Expenditure Accounting
Vouchering/Administrative Vouchering
Agency Contact: DHS.HirinqUnit@lllinois.gov
Posting Group: Leadership & Management; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield