OFFICE COORDINATOR, Opt. 2

Position Overview

The Illinois Department of Natural Resources is seeking to hire an Office Coordinator for the Office of Land Management. This position will  act as a liaison and maintain records and files for all sites and satellites; orally or in writing, explains procedures, rules and regulations, and/or services to contractors, vendors, other parks, and the public; gathers information and prepares documents and reports; will maintain holiday and work schedules; make independent decisions on the release of confidential information; prepare documents and reports for hunting, fishing, and recreational programs such as blind cards or permits including activity, metal detecting, hunting and research;  provide guidance to staff regarding various software applications and computer system operations; and maintain filing system on site correspondence, forms, legal documents, maps, financial records, and property control.  We welcome qualified and interested applicants who would like to be part of this team to apply today.

Essential Functions

• Under direction of the Site Superintendent, performs complex, specialized office support function duties for Red Hills, Newton Lake, Crawford County FWA, Sam Parr, and other sites as assigned.
• Assists with preparation of operational budgets, equipment requests, and inventory records. 
• Serves as timekeeper for assigned sites and staff. 
• Prepares complex correspondence and memos from written and dictated instruction, including safety issues, questionnaires, department information and numerous detailed information requests from visitors and other agencies. 
• Develops complex, multi-program databases, spreadsheets, forms, and applications for fast and efficient completion of routine reports. 
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above. 

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience. 
• Requires ability to keyboard accurately at 30 wpm. 

Preferred Qualifications

• Extensive knowledge of basic mathematics. 
• Working knowledge of the logic of computer programs. 
• One (1) year of experience having the ability to follow oral or written instructions. 
• One (1) year of extensive knowledge of composition, grammar, spelling, and punctuation. 

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

• Requires completion of a background check and self-disclosure of criminal history.
• Requires appropriate, valid Driver’s license.
• Requires ability to travel to satellite sites in performance of duties, when needed.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Will you be able to meet these Conditions of Employment? 

Agency and Division Statement

DNR Agency Statement

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs; flexible/remote work schedules may be available for certain positions. 

Office of Land Management

The Office of Land Management (OLM) oversees nearly 400 individual parcels of land and institutes a wide variety of programs and activities advocating outdoor recreation through sustainable use, conservation, and preservation.  The Historic Sites Division of the Office of Land Management oversees 57 Historic Sites, Monuments, and Memorials.  OLM facilitates activities from small group interpretive programming at Historical Sites, to hiking, hunting, fishing, boating, and camping.