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DOC VANDALIA BUSINESS ADMINISTRATOR

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Dec 9, 2024
Location: 

Vandalia, IL, US, 62471

Job Requisition ID:  43540

Job Requisition ID: 43540 
Closing Date/Time: 12/26/2024
Agency: Department of Corrections
Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015 
Skill Option: General Administration/Business Marketing/Labor/Personnel 
Bilingual Option: None 
Salary: Anticipated Starting Salary $7,966; Anticipated Starting Salary Range $7,966-$10,000/month
Job Type: Salaried
Category: Full Time 
County: Fayette
Number of Vacancies: 1
Plan/BU: Gubernatorial Exclusion from RC063

 

****A RESUME IS REQUIRED FOR THIS JOB POSTING****


Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

 

Posting Identification Number: 43540

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

 

Position Overview

The Department of Corrections is seeking a highly motivated professional to serve as the Business Administrator. This position will supervise a large subordinate staff in dedicated business office roles. In this role you willmanaging a fiscal operation within a multi-million-dollar organization while maintaining strict security protocols. We encourage all qualified applicants to apply.

Essential Functions

  • Serves as the Business Administrator.
  • Serves as full-line supervisor.
  • Administers, implements, and directs accounting functions.
  • Administers, implements, and monitors purchasing functions.
  • Remains up-to-date and in compliance with applicable standards of Commission on Accreditation,AdministrativeRegulations and Directives, Procedures Manual, Statewide Accounting Management SystemManual and LocalBusiness Procedures Manual.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumeratedabove.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years college, preferably with courses in business or public administration.
  • Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in fiscal operations for a public or business organization.

Preferred Qualifications

  • Prefers at least three (3) years of experience performing full range of fiscal functions within a large organization.
  • Prefers at least three (3) years of supervisory experience.
  • Prefers at least three (3) years of experience utilizing automated financial systems.
  • Prefers a bachelors' Degree in Business Administration, Business Management, Finance, Economics or Accounting.
  • Prefers at least three (3) years of experience conducting fiscal operations for and managing a multi-million-dollar budget for a large organization.
  • Prefers at least three (3) years of experience with contract establishment, contract monitoring, and procurement processes.
  • Prefers more than three (3) years of experience with automated financial systems.
  • Prefers at least two (2) years of experience in property control and inventory management.
  • Prefers at least six (6) months of experience with BidBuy or other procurement software.
  • Prefers experience interpreting collective bargaining contracts and supervising union covered employees.

Employment Conditions

  • Requires ability to travel in the performance of duties, with overnight stays as appropriate.
  • Requires the ability to be on call.
  • Requires the ability to work at various times outside of normal office hours to meet deadlines.
  • Requires willingness to work within a correctional center.
  • Requires the ability to pass the IDOC/IDJJ background check.
  • Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
  • Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Monday - Friday 8:00am-4:00pm; Saturday/Sunday off
Work Location: Vandalia - 1876 US Highway 51 
Email: Shelly.R.White@illinois.gov
Posting Group: Fiscal, Finance & Procurement; Leadership & Management

 

Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position.  As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall,  prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

 

About the Agency: The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring  diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our  custody and is committed to ensuring a healthy living environment where they feel valued,  respected, and included.
Through our commitment to Diversity, Equity, and Inclusion (DEi), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off, and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

 

As an IDOC employee, you are entitled to a robust benefits package that includes:


· Health, life, vision, and dental insurance
· 12 weeks paid maternity/paternity leave · Pension Plan – vesting at 10 years for Tier II
· Full 20‐year retirement awards free health insurance during retirement.
· Deferred compensation and other pre‐tax benefits programs
· Paid state holidays 13‐14 days annually
· 3 Paid Personal Business Days annually
· 12 Paid Sick Days annually (Sick days carry over from year to year)
· 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
· Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
· Employee Assistance Program and/or mental health resources
· For more information about our benefits please follow this link: Bureau of Benefits (illinois.gov)


Nearest Major Market: Decatur

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