OFFICE ASSISTANT Opt. 2 (Typing)(Mailroom)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 18, 2023

Vandalia, IL, US, 62471

Job Requisition ID:  32807

Agency :  Department of Corrections - Vandalia Correctional Center
Closing Date/Time: 11:59 pm,  12/06/2023
Salary:   Anticipated Starting Salary $3,449 a month; CBA Applies; Full Range $3,449.00 - $4,580.00 a month  
Job Type:   Salaried Full Time  
County:   Fayette  
Number of Vacancies:   1  
Plan/BU:   RC014  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number: 32807


While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Position Overview

The Illinois Department of Corrections is looking for a highly driven Office Assistant for the Mailroom at Vandalia Correctional Center. The individual in this role will perform a variety of difficult clerical duties including inspecting all incoming and outgoing mail. The ideal candidate is self-motivated, task oriented, has excellent organizational skills, has the physical ability to lift up to 50 pounds, and be mobile the majority of the workday. Additionally, the candidate selected for this position will perform a variety of responsible clerical and office support functions requiring independent judgment and action. This would include record processing, operating common office equipment, and processing outgoing and incoming mail for individuals in custody. An extensive knowledge of office practices, procedures, and programs would be a plus for our ideal candidate. If interested in this unique opportunity at Vandalia Correctional Center, please follow the instructions on the posting to apply. We encourage all qualified candidates to apply.

Job Responsibilities

  1. Processes and inspects all incoming/outgoing individual in custody or staff mail.
  2. Keyboards a variety of material including correspondence, reports, and other documents that are handwritten or from recorded dictation.
  3. Receives mail and packages from delivery services, i.e. United Parcel Services, FedEx.
  4. Keyboards a variety of difficult material including records, reports, correspondence, and other documents requiring an understanding of terminology which includes both commonly used and specialized words which can be readily checked in available references or are typically previously encountered.
  5. Reviews Global Telecommunications Leader (GTL) messages daily.
  6. Maintains records of postage usage.
  7. Receives and screens Mailroom calls and answers inquiries regarding Mailroom Office operations.
  8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.


Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience.   
  2. Requires the ability to keyboard accurately at 35 words per minute.     

Conditions of Employment

  1. Requires ability to pass the IDOC/IDJJ background check.
  2. Requires ability to pass a drug screen.  The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
  3. This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. 
  4. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.


About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.


Work Hours:  8am - 4pm Monday-Friday, Sat/Sun off  
Work Location: Vandalia Correctional Center,  1876 US Highway 51 Vandalia, IL 62471-4008  
Agency Contact:

Christopher Pivetta

Phone #:618-283-4170 Ext. 2141

Job Family:  Office & Administrative Support; Public Safety  


This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:



Nearest Major Market: Decatur