OFFICE ASSOCIATE (OPT 2: TYPING) (RECORDS OFFICE)

Position Description and Responsibilities

Under direction of the Office Administrator III, performs a variety of complex and difficult clerical and records processing functions; performs mathematical computations regarding inmate sentence time; types a variety of documents; performs general office support functions.

30%       Performs complex sentence calculations including revocation and restoration of good conduct credits, (SCC) Supplemental Sentence Credits and other changes in sentence structure.

30%       Keyboards correspondene including memoes, reports and documents including legal and specialized terminology applying understanding of terms to ensure clarity and accuracy.

20%       Processes and verifies all writs of habeas corpus and escorted day release activities.

10%       Maintains continuous offender count sheets for facility both on paper and through utilization of the Offender 360 system to monitor all inmate movement in or out of the Facility.

05%       Maintains filing system to confirm offenders are reviewed for restoration of good conduct credits.

05%       Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Requirements

1. Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience.
2. Requires extensive knowledge of office practices, procedures and programs.
3. Requires extensive knowledge of composition, grammar, spelling and punctuation.
4. Requires working knowledge of basic mathematics.
5. Requires elementary knowledge of agency programs, rules and regulations.
6. Requires ability to follow oral or written instructions.
7. Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.
8. Requires ability to type accurately at 45 wpm.

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Conditions of Employment

1. Requires the ability to pass the Illinois Department of Corrections background check. 
2. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy.  The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.

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About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in offender behavior, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.  We invite all qualified applicants to join our team.