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OFFICE ASSISTANT, Option 1- PIN 367-3001000

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Apr 30, 2021
Location: 

Vienna, IL, US, 62995-3122

Job Requisition ID:  367

Agency:  Shawnee Correctional Center, Department of Corrections  
Closing Date/Time:  05/13/2021 
Salary:  Anticipated Starting Salary: $3045/month; CBA Applies; Full Range: $3045-$4076 a month 
Job Type:  Salaried Full Time 
County:  Johnson 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #367

  

Position Description and Job Responsibilities

Under general supervision of the Office Administrator II in the Mail Room, performs a variety of complex clerical duties highly specialized in nature and requiring independent judgement and action.  Processes all outgoing institutional mail for delivery to the Post Office.  Processes all incoming and outgoing mail for offenders.

30%   Processes all incoming and outgoing offenders' mail; inspects an incoming and outgoing mail for contraband, money, checks, and money orders received for inmates; maintains daily files insuring compliance with procedures. Receives and inspects bags/boxes of mail weighing up to 50 pounds.

25%   Maintains permanent record for each offender's mail jacket concerning dated letters which were received and sent; tabulates the quantity received; keeps mailing list and handles other problems concerning mail; forwards all monies, etc., to Trust Office.

15%  . Accepts all money in offenders' mail keeping records regarding name and record funds to Trust Office; maintains postage accounts; returns all stamps, cash, personal checks to sender and records such.

15%   Processes all outgoing institutional mail for delivery to Post Office. lnspects mail for contraband, determines proper postage utilizing postal scale, records legal and certified mail, operates mail machine to affix appropriate postage, sorts and bundles packages and letters readying 
for postal service pick-up.

10%   Returns mail to sender of all offenders who are paroled, discharged, transferred; distributes mail jackets and cards to Record Office and Field Services Office when inmates are discharged, paroled, or transferred. Maintains forwarding record of all offenders leaving Shawnee Correctional Center.

05%   Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
 

 

Minimum Requirements

  • Requires knowledge, skill and mental development equivalent to completion of high school and one year of related office experience.
  • Requires working knowledge of alpha-numeric sequencing.
  • Requires working knowledge of office practices, procedures and programs.
  • Requires working knowledge of grammar, spelling and punctuation.
  • Requires working knowledge of basic mathematics.
  • Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.
  • Requires ability to lift bags/boxes of mail weighing up to 50 pounds.
     

 

Employment Conditions

 

  • Requires the ability to pass the IDOC/IDJJ background check.
  • On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois.  Please note that althought the law has changed, the Department will continue to enforce the Department's zero tolerance Drug Testing policy.
  • The use of unauthorized drugs, including cannabis, by an emplyee, regardless of the position jeld is prohibited.
  • Requires ability to lift bags/boxes of mail weighing up to 50 pounds.

 

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in offender behavior, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.  We invite all qualified applicants to join our team.

Work Hours:  8:00 a.m 4:00 p.m. Saturday/Sunday days off  
Work Location: Shawnee Correctional Center 6665 State Route 146 E Vienna, IL 62995-3122  
Agency Contact:

Pam Wilkey

Email: Pam.Wilkey@illinois.gov

Phone #:618-658-8331

Job Function:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPERATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email to: Pam.Wilkey@illinois.gov

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B(version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisiton ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requistion ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after)and official college transcripts(Where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s)will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.