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EXECUTIVE SECRETARY I, Opt 2 (UPWARD MOBILITY) (TYPING)-1403102

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 12, 2022
Location: 

Waukegan, IL, US, 60085-6263

Job Requisition ID:  10379

Agency:  Department of Human Services  
Opening Date: 1/12/22

Closing Date/Time:  01/26/2022 
Salary:  $3,569 - $4,947/Month 
Job Type:  Salaried Full Time 
County:  Lake 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

10-70-10379-32385   

Position Overview

Under direction of the Director of Nursing, performs responsible administrative secretarial work, utilizing word processing applications on a personal computer; keyboards a variety of materials from sources such as handwritten documents and oral dictation; receives visitors, screens incoming calls and correspondence; assists supervisor in answering questions, providing information and explaining the procedures, rules and regulations of Kiley Developmental Center and the Department; Receives, opens, sorts, prioritizes and distributes incoming mail and correspondence; develops basic personal computer program applications.

 

Job Responsibilities

1. Performs responsible administrative secretarial work, utilizing word processing applications on a personal computer for the Nursing Services Unit.

 

2. Utilizing word processing applications on a personal computer, inputs information into database programs, monitors monthly and annual individual support plan reviews for approximately 120-200 residents of the Kiley Developmental Center.

 

3. Receives, opens, sorts, prioritizes, and distributes incoming mail and correspondence.

 

4. Receives visitors, screens incoming calls and correspondence.

 

5. Develops basic personal computer program applications and inputs data for monitoring and preparing various reports, quality assurance and special projects.

 

6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

 

Minimum Qualifications

1. Requires knowledge, skill, and menial development equivalent lo completion of two years of secretarial or business college and one year of secretarial experience or completion of high school and three years of secretarial experience.

 

2. Requires the ability to keyboard accurately at 55 wpm.

 

*Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

 

Knowledge, Skills, and Abilities

  • Requires working knowledge of agency programs, rules, and regulations.
  • Requires extensive knowledge of manual and automated office equipment.

 

Conditions of Employment

1. Requires the ability to meet all agency vaccine/health-related Policies and guidance.

2. Requires ability to pass the IDHS background check.

3. Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.

 

Work Hours:  8:00 am - 4:30 pm Monday - Friday  
Work Location: Kiley DD Center/Medical Services, 1401 W Dugdale Rd Waukegan, IL 60085-6263  
Agency Contact:

DHS.KileyHR@illinois.gov

Job Function:  Clerical and Administrative Support  

 

DHS Mission Statement - IDHS’ serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

TO APPLY: SUBMIT ALL CMS APPLICATIONS FOR THIS POSTING TO: DHS.KileyHR@illinois.gov

Include the Posting ID # and applicants entire name in the subject line of the email when applying.

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.