Regional Staff Assistant (Administrative Assistant I)

Position Overview

The Illinois Department of Public Health is seeking a highly motivated, detailed oriented individual to serve as a staff assistant to the Division of Long-Term Care Field Operations. This individual preforms a variety of administrative functions necessary to the operation of the Division. Responds to inquiries through written and verbal communication. Assists with copying, collating and completing a variety of documents for the Division.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

*These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Serves as staff assistant to Regional Supervisor.
• Oversees personnel processes and documents for the region.
• Maintains, prepares and distributes required survey packets for all types of survey activity.
• Serves as Information Technology (IT) Coordinator for LTC Field Operations Survey Staff.
• Tracks all survey activities. 
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency-approved professional management training program.

Preferred Qualifications

• One (1) year work experience with computer applications (i.e., Word Outlook, Excel, PowerPoint), and development of SmartSheets or advanced features of word processing packages.
• One (1) year experience with personnel processes and preparing personnel documents.
• One (1) year experience preparing correspondence in a professional manner consistent with applicable policies and procedures.
• One (1) year experience tracking office equipment or ordering supplies.
• One (1) year of experience with extensive knowledge of office practices, procedures and programs.
• One (1) year of experience with business communication with other departments.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.