DEPUTY CHIEF FISCAL OFFICER

Position Overview

Lead critical fiscal operations for the Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS), providing financial leadership during State Emergency Operations Center activations, emergency deployments, and periods of organizational transition. This position oversees fiscal and procurement activities, supports Finance Bureau operations, develops policies and training, manages fiscal records and communications, and serves in an acting leadership capacity when needed. The ideal candidate is an adaptable fiscal leader who can manage competing priorities, strengthen processes, and provide effective support during both routine operations and emergencies. Our employees work in an ever-changing environment that presents new challenges and rewarding results. If you are interested in joining our team, we invite you to apply. 

Essential Functions

• Subject to administrative direction, performs special fiscal projects and provides advanced analytical support to the Fiscal Division, including fiscal reporting, process improvement, research and analysis, and compliance oversight.
• Serves in an organizational leadership capacity to ensure continuity of Fiscal Bureau operations, including SEOC Finance leadership, accreditation compliance oversight, and acting management coverage during absences or vacancies.
• Serves as full line supervisor.
• Manages customer outreach activities to ensure effective communication and strong working relationships between Fiscal and other IEMA divisions.
• Ensures the agency follows compliance with the Governor’s Office of Management and Budget ACFR Internal Control Unit requirements, as well as Fiscal responsibilities tied to Statutory Mandate and Agency Responsibility
  Tracker (SMART) requirements. Supervises the Fiscal staff assigned to these functions.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with course work in accounting, business or public administration.
• Requires experience equivalent to four (4) years of progressively responsible administrative financial experience in a public or business organization.

Preferred Qualifications

• Prefers four (4) years of professional experience working with public accounting, fiscal management, standards, and techniques.
• Prefers four (4) years of professional supervisory experience managing a professional staff.
• Prefers four (4) years of experience managing complex or multi-source governmental funds or similar relatable experience.
• Prefers four (4) years of experience working with financial compliance, regulatory requirements, auditing or internal controls.
• Prefers three (3) years working with governmental oversight bodies, external agencies, or cross functional stakeholders on financial matters or similar responsibilities in a professional setting.
• Prefers a graduate degree in Accounting, Business Administration, Public Administration, or a closely related field.
• Prefers four (4) years of experience with financial system Application and Products (SAP) including Enterprise Resource Planning System (ERP) or comparable financial systems.
• Prefers three (3) years of professional experience developing policies, procedures, and performance standards, both independently and in conjunction with other entities.

Conditions of Employment

• Requires a criminal history check through the Illinois State Police.
• Requires completion of a background check and self-disclosure of criminal history.
• Requires the ability to use state issues equipment such as cell phone or laptop.
• Requires the ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires the ability to drive a state-supplied vehicle as needed, including having a valid and current driver's license and a valid and current insurance policy.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.